Project Coordinator / Senior Project Coordinator

Lakshya, a Keywords Studios company, in India is headquartered in Gurgaon and has a team of over 700 employees spread across studio facilities in Gurgaon, Pune and Seattle, and sales offices in San Diego and Tokyo. Setup in 2004, Lakshya has, over the last 20 years, created a reputation in the game development industry for being a highly talented and dependable game art studio. During this time, Lakshya has created art for over a hundred game titles, including hugely successful global hits such as Bloodborne, Dark Souls II, Just Cause 3, WWE 2K16, Uncharted 2, Farmville and Cityville. Lakshya’s senior team, which comprises of top-notch International and Indian talent, has a huge amount of experience of creating art for different game platforms and genres. Lakshya blends artistic creativity with strong process orientation in order to deliver best in class services. Lakshya works closely with NASSCOM to help in the growth of the game development eco-system in India.

For more info, please refer to https://lakshyadigital.com/

Role Overview:

This role involves planning and managing a portion or sub-component of a project while adhering to organizational processes and best practices. Working under the guidance of a Project Manager (PM) or Senior Project Manager (SPM), the individual will ensure the smooth execution of assigned tasks, driving the team to meet deadlines.

Key responsibilities include assisting in the development of project schedules and budgets, setting up project repositories, and ensuring team members have appropriate access to all client-provided specifications, assets, and internal checklists. The role also involves task management, ensuring artists are clear on their responsibilities, monitoring progress, and providing regular feedback to both artists and Reporting Managers.

In the PM's absence, the role serves as a backup, with potential responsibility to manage small or simple projects when required.

Benefits
• We offer the opportunity to work on some of the best-known game titles in the world.
• We offer competitive salaries and annual performance-based bonuses.
• We offer generous paid time off. You get 26 Annual leaves and additional paid time off at the year-end (from 25th December to 1st January).
• We cover Term Insurance and Personal accidental insurance for you.
• Benefit from our free Employee Assistance Program (EAP) for mental and emotional wellbeing.
• You can also avail our Special Education Assistance Scheme to further develop your career.
• … And a lot more!

Experience & Requirements
1. Skills, Knowledge and Experience a. Knowledge of the basics of project planning and scheduling b. Knowledge of the basics of risk planning c. Ability to coordinate with different people to get work done d. Knowledge of MS Word and MS Excel e. Understanding of 3D game art creation pipeline (desirable but not essential)

f. TWO - FIVE ( 2- 5 ) years of experience as a Project Coordinator managing services projects for US or Japan clients.

2. Behaviors and Abilities
1. Team / Personal Credibility a. May need to work as project manager on simple projects or handle a module in a large project, if required.

b. Ability to act decisively, when faced with ambiguity or non-clarity. Weighting the pros and cons of the different courses available, and also consulting other experts / seniors to arrive at an appropriate decision.

c. Ability to stay committed to the success of the project even under difficult of challenging circumstances.

d. Show initiative by volunteering and taking on tasks important to the successful execution of the project.

e. Be open to feedback and willingly owns mistakes to work towards positive contribution.

f. Set a personal example for the team, especially for those who are junior to them, through their conduct and professional behavior – treating people well, coming to work on time, not wasting time etc.

2. Self Management a. Not lose his/her cool in the face of a difficult or stressful situation. Works to keep the stress level and inter-personal friction within the team down.

b. Works hard to establish himself / herself with the team, the client and seniors as being reliable, responsible and trustworthy. Willingly does his / her share of the work, openly takes responsibility for their mistakes and lives up to their commitments.

c. Keeps self updated and works constantly on improving their artistic, technical and managerial skills.

d. Is thorough and detail oriented with own work, and with that of the team. Ensures that all communication and deliveries going out from the project team are complete and error-free in every way.

e. Shows initiative. Has a clear understanding of what needs to be done to achieve success, and does it before being asked to, or before the situation demands it.

3. Communication a. Has strong communication skills and can effectively communicate directions, plans and explanations to the team verbally. Ensures that such communication is well thought out and structured.

b. Is able to close loops of communication so that all the requisite information is shared with the relevant stakeholders in a timely and accurate manner.

c. Expresses himself/herself clearly in business writing. Is able to write queries and explanations for the client and US ADs, and directions for the team, in correct English and in an easily understandable form.

d. Ensures that all communication and deliveries going out from the project team are complete and error-free in every way.

RESPONSIBILITIES
1. Initiation Stage a. Assists the team in capturing client’s requirements quickly, and to gain a complete and correct understanding of the requirements before the work is estimated or scheduled.

b. Provides support to the Project Manager and the Lead in the creation of effort estimates – and bids - that are realistic and competitive.

2. Planning Stage a. Helps PM in setting up the project by:

i. Ensuring all material to be accessed/used by the team including Clients Specifications, Benchmark Assets, Checklists etc. are appropriately stored so that they can be easily accessed by the team ii. Following up with appropriate departments to ensure that appropriate hardware and software is available to the team iii. Contributing to the creation of schedules and other planning artifacts such as the Communication Plan, the Quality Plan etc. Note: Contributing could mean even simply coordinating between various stakeholders.

3. Execution Stage a. Ensure that project sub-component that is in their charge – such as a module of the project, or specific tasks within the project, are executed efficiently and diligently.

b. Ensure that regular and correct updates are provided to the PM c. Help PM in organizing team meetings d. Help PM in the circulation of feedback (from US Ads or the client) amongst the team e. Help PM in the updating of plans and trackers f. Help PM in effecting deliveries of files to US ADs/clients g. Help PM in the tracking of tasks h. Serve as a back-up for the PM in the PM’s absence.

4. Closure Stage a. Help PM in the appropriate archival of files b. Help PM in the conducting an appropriate Project Retrospective c. Help PM in the roll-out of productivity and quality scores to the team
5. Team Management a. Treat team fairly and with respect b. Maintain a regular and constant dialogue with the team to stay abreast of their concerns, challenges etc.

c. Recognize good performance and highlight it to the team. Similarly, escalate all cases of poor performance or bad behavior.

d. Listens to the team’s suggestions and share such suggestions/feedback with the PM and Lead